Why all Organisations should consider using a Payroll System

2/21/2022 4 min read
Managing Costs

What is a Payroll System?

A good payroll system should take the hassle out of managing your staff renumeration. That means a quick, easy, and confidential process that keeps your organisation compliant, gives you useful data for decision making, and allows you to focus on growing and running your business.

Why do I need a Payroll System?

Most of us are not payroll, accounting, and HR specialists, and particularly for smaller businesses, you might not be able to employ somebody specifically for that role, or you may be concerned about confidentiality in a small team. However, it is a legal requirement to give your staff a payslip, and it can be difficult to keep on top of expenses claims and stressful to keep having to make complicated calculations. A payroll system will take that burden off you and allow you to focus on your business. Put simply, a good payroll platform helps you:

  1. Save time and stress
  2. Avoid errors from complicated calculations with holiday pay, bonuses, pensions etc
  3. Provides data for decision making
  4. Keeps your data secure
  5. Reduces the burden of staying complaint with Jersey employment legislation
  6. Is cost effective
  7. Increases your productivity
  8. Provides confidence that your staff are being paid correctly
  9. Helps employee retention through prompt staff payments and career development
  10. Allows for automated reporting at year end and aids with forecasting

How does it work?

There are three ways that we can assist you with your payroll and take away the burden of managing it yourself.

Option 1. We will run your whole payroll function, including payslips and regulatory reporting. It takes the stress away from owner/managers and allows for confidentiality and impartiality, especially if you don’t have dedicated HR staff. The payroll system is Paymaster, hosted by DPN Software.

Option 2. If your need is a little more complicated, we work with ORB Limited, DPN software’s payroll bureau service. ORB can facilitate multi-jurisdictional payrolls as well as other bespoke services.

Option 3. We can provide support for you inhouse if you want to use your own software.

Is it secure?

HR Now would only recommend software which meets the highest security and safety standards. DPN Software is Cyber Essentials Certified and is fully GDPR compliant. DPN/ORB are ISO/IEC 27001:2013 registered companies.

Why does HR Now use Paymaster?

Paymaster is the chosen payroll system of DPN software, an Isle of Man based payroll and HR software provider created in 2009 to provide the right balance between ease of use and powerful processing.  DPN understand our local needs because they specialise in Jersey, Guernsey and Isle of Man and many other jurisdictions, and so are Jersey Combined Employer Return compliant, and provide automatic updates for any legal changes. They can also cater for organisations of any size and offer a cloud-based solution for anywhere working and automated back-ups. Paymaster also integrates with most HR software solutions and we can help you install it quickly and simply.

Is it expensive?

The costs are based on how many employees you have so you’re not going to be paying big business prices for a small business, but you will still get the same top-quality platform.

What do I need to do now?

If you want to streamline your payroll system and take the burden off your shoulders, then contact us now for a no obligation discussion about your needs. Our specialist team can take the stress out of your staffing admin and allow your business to flourish.

Contact us now